College Application Week: Coordinator Resources

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Help students prepare for their futures by hosting a College Application Week event!

College Application Week is most successful with a committed coordinator (or two!) at each site. We recommend that coordinators work with a dedicated team of colleagues, volunteers, and students to develop a CAW event that is unique to the needs and interests of your community. As with most things, a successful College Application Week event is about being prepared. The coordinator resources are designed to help you and your students be as prepared as possible for your event.

We send regular updates and reminders to help coordinators with planning. Have you missed one? Access the archives here.

Do you have examples of best practices that you’ve used to prepare for your College Application Week event? Share them with your fellow coordinators! Submit your ideas, documents or photos by sending us a message (or post a quick tip to the Facebook page).




Watch a recorded session

Watch a recorded session

Watch a recorded session



Download the Site Coordinator Handbook

Download additional resources in one .zip file

Download additional resources individually:


Planning Checklist
included in the coordinator's handbook, download copies for everyone who is helping plan your event

CAW Overview for Teachers & Staff
gain support on your campus by providing information about the event

CAW Logos: Color and Black & White
use these images on your newsletters, websites, or anything else you create for promoting your CAW event

Event Day Reminders
checklist for the day(s) of your event

Volunteer Recruitment Letter
seek volunteers from the community using this customizable template

Student and Family Letter
SpanishArabic Chinese Russian Somali Vietnamese all
customize and send home to inform families about the statewide intiative and your site's event

Activity Planning Guide for Students
encourage students to plan an activity to build excitement in your community

Volunteer Recruitment Flyer
seek volunteers from the community with this flyer with room for specific program information

Press Release: Pre-event
inform the media of your event with this customizable template

College Application Worksheet
students should complete this worksheet and bring it with them to increase efficiency during the CAW event

Volunteer Thank You Letter
thank volunteers using this customizable template

Press Release: Post-event
share your event's success story with this customizable template

Frequently Asked Questions about College Applications
answers to questions about information required on applications

Donation Request Letter
seek donations from local businesses using this customizable template

Self-print CAW Posters
post around your site to encourage participation

School Information Poster
display prominently in the area where your event occurs

Human Bingo
build school and community-wide interest with this fun activity; also try Human Bingo-Oregon Colleges versions 1 and 2

#whyapply and #whyichose Posters
encourage faculty, staff, and community members to participate in the nationwide #whyapply and #whyichose  social media campaigns.

Student Sign-in Sheet
use ONLY if you do not pre-print senior class lists for sign-in sheets

"I went to college. Ask me how." Poster
encourage staff to post on their doors during CAW

Photo Release Form
required for any photo or video documentation of students under 18 years of age

I Applied ... Now What?
provide these reminders to students after they complete their applications

Governor's Proclamation of Oregon Goes To College Month 2016
print, share, and post as evidence of wide-spread support of CAW


Student Survey
use ONLY if you don't have the capacity for students to complete the online survey

Local Municipality Proclamation Request
request a formal proclamation for College Application Week in your community


Oregon Public University Fee Deferral and NACAC Fee Waiver Forms
print, complete, and submit with applications to defer or waive application fees for low-income students



Tuition Equity Information and Affidavit Form
for undocumented students who are eligible for resident tuition at Oregon's public universities